Privacy Policy - Porras Dental

HIPAA Privacy Policy

This Privacy Policy outlines how Porras Dental Clinic (“we,” “our,” or “us”) complies with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) to protect the privacy of your Protected Health Information (PHI). PHI includes, but is not limited to, your name, date of birth, Social Security number, and medical history. We are committed to maintaining the confidentiality and integrity of your PHI and will only use and disclose this information for the purposes of treatment, payment, and healthcare operations unless otherwise permitted or required by law.

We take a multitude of security measures to ensure the safety of your PHI. This includes electronic safeguards like secure servers and firewalls, as well as physical safeguards such as secured offices and files. We also limit access to your PHI to authorized personnel only. You have the right to access, amend, or receive a copy of your PHI at any time by submitting a written request to our Privacy Officer. We will respond to your request in a timely manner and in accordance with federal law.

If you believe your privacy rights have been violated, you may file a complaint with our Privacy Officer or with the U.S. Department of Health and Human Services. We will not retaliate against you for filing a complaint. We reserve the right to change our privacy practices and this Privacy Policy at any time. Any changes will be effective immediately upon posting, and the revised Policy will be available upon request.

Florida Patient’s Bill of Rights and Responsibilities Policy

At Porras Dental Clinic, we are committed to respecting your rights as a patient as outlined by the State of Florida’s Patient’s Bill of Rights and Responsibilities. This policy is intended to promote the interests and well-being of our patients and to set forth your rights and responsibilities as a patient. You have the right to impartial access to medical treatment regardless of race, ethnicity, religion, or sexual orientation. You also have the right to know the names, roles, and credentials of the healthcare providers involved in your care, as well as to be provided with full information regarding your diagnosis, treatment, and prognosis.

You have a right to privacy and confidentiality concerning your medical records. Your medical records will be shared only with those directly involved in your healthcare, or those you designate, unless otherwise permitted or required by law. You are entitled to request a copy of your medical records and to request that they be amended or corrected as necessary. We will handle these requests in compliance with the HIPAA Privacy Policy and Florida state law.

As a patient, you also have responsibilities. These include providing accurate and complete information about your medical history and conditions, participating in your treatment plan, and meeting your financial obligations. Failure to comply with these responsibilities may affect the quality of care you receive and could result in termination of services. This policy is in place to ensure that the relationship between healthcare providers and patients at Porras Dental Clinic is built on mutual respect and understanding.

Website Privacy Policy

Welcome to the website of Porras Dental Clinic (“we,” “us,” or “our”). Your privacy is of utmost importance to us, and this Website Privacy Policy outlines how we collect, use, and safeguard the information you provide when using our website. When you visit our website, we may collect non-personal information such as browser type, IP address, and the pages you visit for the purpose of analytics and improving the user experience. Personal information, such as your name, email address, and phone number, may be collected when you fill out forms or book appointments through our website.

The collected information is stored securely and is accessible only by authorized personnel. We employ industry-standard encryption technologies and other security measures to protect your information from unauthorized access, use, or disclosure. We do not sell, rent, or trade your personal information to third parties. However, we may share non-personal, aggregated data with third parties for the purpose of enhancing our services or for marketing analysis. Your personal information may be shared with service providers or other entities as necessary for fulfilling your requests or as required by law.

By using our website, you consent to the terms outlined in this Website Privacy Policy. If we make any updates or changes to this policy, they will be posted on this page, and where appropriate, notified to you by email. We encourage you to review this policy periodically to stay informed about how we protect your information.

Third-Party Privacy Policy

Porras Dental Clinic (“we,” “us,” or “our”) works with third-party service providers for various operational and administrative purposes, such as billing, electronic health records management, and customer service. This Third-Party Privacy Policy is designed to inform you, our valued patients, about how these third parties may handle your Protected Health Information (PHI) and other personal data.

All our third-party service providers are carefully selected to ensure they comply with the Health Insurance Portability and Accountability Act (HIPAA) and other applicable privacy laws. Any information shared with third-party vendors is limited to the minimum necessary to fulfill their service commitments. We maintain contracts with these third parties to ensure the security and confidentiality of your information, and to hold them accountable for any unauthorized access, use, or disclosure.

By being a patient at Porras Dental Clinic, you consent to the sharing of your information with third-party service providers as outlined in this policy. We reserve the right to update this Third-Party Privacy Policy at any time. Any changes will be communicated through our standard channels of communication and will be made available upon request. We encourage you to periodically review our privacy policies to stay informed.

Data Breach Policy

Porras Dental Clinic (“we,” “us,” or “our”) is committed to safeguarding the privacy and security of your Protected Health Information (PHI) and other personal data. Despite our best efforts to secure your information, data breaches can still occur. This Data Breach Policy outlines the steps we will take in the unfortunate event of a data breach.

In the event of a data breach that affects your PHI or other personal information, we will promptly identify and assess the scope of the breach to determine the risk to your privacy. Immediate action will be taken to contain and rectify the situation. In accordance with the Health Insurance Portability and Accountability Act (HIPAA) and Florida law, we will notify you without unreasonable delay, but no later than 60 days after discovery of the breach. This notification will include details about the breach, the types of information involved, and the measures taken to mitigate potential harm.

We will also report any breach to the relevant authorities, including the U.S. Department of Health and Human Services and any other regulatory bodies as required by law. We will conduct an internal review following each incident to assess our data protection policies and make necessary improvements. Your privacy is of the utmost importance to us, and we are continuously working to improve our security measures to prevent future incidents.